Contract Administrator with native level of German en Barcelona

(Barcelona, España)

Funciones: Administrative & Operational Excellence

You will be responsible for ensuring efficient and accurate contract administration, including:

- Collecting, reviewing, and validating information required for contract verification.
- Creating and managing purchase orders for contractors operating through their own companies.
- Reviewing contracts generated by the business to ensure accuracy and compliance.
- Creating and maintaining client and candidate master data in ERP systems.
- Supporting timesheet and billing processes to ensure timely and accurate invoicing.
- Managing invoicing activities, including:
- Uploading invoices to customer portals.
- Reconciling receivables against candidate invoices and billing information.
- Supporting month- end and contract closing activities.
- Providing data and documentation to Finance and Accounting teams.
- Generating reports and analyses to support business needs and decision- making.
- Acting as a trusted support partner for internal and external stakeholders.

Customer Service & Stakeholder Management

Building strong relationships and delivering excellent service are at the heart of this role. You will:

- Communicate with candidates to collect and verify information required for contract processing.
- Support candidate onboarding by explaining systems, portals, and payroll- related processes.
- Respond professionally and efficiently to candidate enquiries.
- Address client queries and provide timely solutions.
- Support consultants with operational and administrative requests.
- Coordinate closely with Finance, Payroll, Legal, and Sales teams to ensure seamless information flow and service delivery.
- Ensure a positive stakeholder experience throughout the contract lifecycle Requisitos: Experience

We're looking for someone who thrives in a fast- paced, international environment and enjoys combining operational excellence with customer service.

Preferred experience includes:

- Working in a Shared Services Centre (SSC) or international operations environment.
- Experience in Billing, Accounts Payable, Accounts Receivable, Contract Administration, or Customer Service.
- Working with international stakeholders and cross- functional teams.
- Experience with ERP systems and process- driven environments is an advantage.

Language Skills

- Fluent Polish, German and English are essential.
- language skills are highly desirable.

Skills & Competencies

- Strong proficiency in Microsoft Excel and Microsoft Office applications.
- Exceptional attention to detail, accuracy, and data quality.
- Strong customer- service mindset with excellent verbal and written communication skills.
- Outstanding organizational and time- management abilities.
- Ability to prioritize effectively and meet deadlines in a dynamic environment.
- Proactive approach with a continuous improvement mindset.
- Ability to work independently while contributing positively to a collaborative team environment.
- Curiosity and willingness to learn and understand how business processes connect and influence one another.

Fecha de publicación: 11/08/2026