Administrative Support (MGMT 2023-09)

The Institute of Chemical Research of Catalonia (ICIQ) is looking for an Administrative Support for the Purchasing and Logistics Unit, and for the Administrative Support Unit when needed.

ICIQ is committed to performing excellent research at the frontier of knowledge in the broad area of chemistry (Catalysis, Artificial Photosynthesis, Activation of Small Molecules, Photovoltaics, Functional Molecular Assemblies and Chemical Biology, from either theoretical or experimental perspectives). The institute also aims at training the future generation of scientists by offering high-quality educational programmes to master, PhD students and postdoctoral researchers (Full details on ).

Our mission is to lead, from the vantage point of molecular science, cross-strategies for solving major social and economic challenges, such as climate change and sustainable supply of energetic and raw materials, thereby contributing to the establishment of a knowledge-based economy and improving citizens’ quality of life in our influence area.

Responsibilities

Under the supervision of the Purchasing and Logistics Manager and the Administrative Support Manager, the applicant’s responsibilities will include:
Confirm prices and delivery time with the supplier, file documentation related to the purchase request via Docuware. Correct errors in orders. Generate and send orders to suppliers once authorized requests are received. Manage invoice payments. Process orders via web.
Track pending orders and update data in SAP, inform SAP users.
Claim pending orders after the deadline, products in poor condition, etc.
Process returns with suppliers. Inform groups of return conditions when necessary. Coordinate returns between groups, logistics, reception and supplier.
Archive documents related to requests and orders with the Docuware application
Placing orders when administrative support is absent or on vacation.
Providing support, when necessary, to the Administrative Support Unit within the areas of competence of the unit (mostly the scope of purchasing orders/reporting of research projects and travel organisation and settlement of expenses).
Requirements
CFGS in Administration and Finance or equivalent.
Catalan, Spanish and English level: fluent conversation (certificates not required).
Good knowledge of Microsoft Office tools (Outlook, Excel, Word and PowerPoint).
Experience with SAP.
Valued qualities and skills:
Detail-oriented person.
Ethical integrity.
Organizational skills.
Flexibility and adaptability to change.
Good communication skills.
Creativity and Innovation.
We offer:
A permanent full-time employment contract.
Remuneration according to individual’s qualification/experience.
Salary split in twelve monthly payments
Incorporation: September 2023
ICIQ, a chemistry leading institution

The Institute of Chemical Research of Catalonia (ICIQ) is committed to solve major social and economic challenges such as climate change and the sustainable supply of raw materials and renewable energies. Recognized with 2 Severo Ochoa Accreditations of Excellence, the Institute hosts 330 researchers organized in 15 research groups working on catalysis, renewable energies and computational chemistry. As January of 2023, ICIQ counts with 6 ICREA Professorships and 22 European Research Council grants, being an attractive research center in the chemical field.

Located in Tarragona, close to the most important chemical hub in Southern Europe, ICIQ fosters collaboration with industry, transferring the knowledge and technology generated at the institute to promote the generation of new patents and spin-offs. Another key pillar of ICIQ is preparing the future generation of scientists by offering high-quality training from engaging youngsters to postdoctoral researchers.

ICIQ is a CERCA center and a member of the Barcelona Institute of Science and Technology (BIST). For more information
ICIQ

Fecha de publicación: 28/06/2023