Administrative Assistant (French or Dutch or German Speakers)

Your future Company.

Our client is an international SSC widely acknowledged as an excellent service provider for companies all over Europe. They offer a dynamic and multicultural environment with a team including talents from more than 30 different nationalities working on high-quality standards. They are currently focused on expanding the Barcelona office and therefore recruiting for a French/German/Dutch speaking Administrative Assistant !

Tasks

Your responsibilities working as an Administrative Assistant will be:
Contracting creation for Candidates (which includes gathering & vetting of necessary information - eg work permits)
Issuing contracts, having them signed and stored
Creating and managing Purchase Orders for freelancers
Contracting creation for Clients - Creation of Client and Candidate Master data in ERP (Enterprise Resource Planning) Systems so timesheets can be logged and accurate payroll/invoices created
Invoicing of Clients - this can include: Uploading invoices into the Customer portal, Reconciliation of receivables to Customer Self-Billing
Generating reporting for business needs
You will also have number of interaction points with stakeholders:
Contact with Candidates to collect relevant information to create contracts in an accurate and timely fashion
Contact with Recruitment Consultants, local finance, payroll and legal teams to coordinate timelines and data-flows between Front, Back and Middle Office
Employee onboarding to explain Time sheeting portals and payslip information
Answering employee questions
Attending to Client queries
Requirements

Skills, experiences, and interests you need to succeed in this role:
You speak a native level of French or Dutch or German and English on a professional level as well as one other EU language is a plus
You have ideally a previous experience in an administrative environment, HR Services, Account Payable and/or Billing Customer Service
You collaborate effectively with international team/cross-team to deliver
You pay attention to detail and accuracy
You are customer-oriented and have excellent communication skills (written and verbal)
You have excellent organizational skills and can work under pressure and manage deadlines
You are at ease with Excel
You are independent, you take initiative and have a hard work mindset- You are eager to learn and improve new skills
You have strong empathy
Benefits

Whats in it for you?
Competitive compensation + additional benefits
Hybrid working opportunity with standard office hours from Monday to Friday
International and multicultural environment
Growth opportunities in a company with worldwide reputation
Hi, Im Elisabeth from Blu Selection. Ill take care of your recruitment process for this position. Feel free to call me at +34 931 24 44 90 (company line).
Blu Selection

Fecha de publicación: 01/08/2023